Best Practices of a Social Community Manager

As a social community manager, you play an important role in moderating online discussions and managing user-generated content. When done well, your efforts can foster a sense of community and belonging among members, which will help build trust and credibility for your brand.

But with great power comes great responsibility. There are potential risks associated with managing social media accounts, so it’s important to have a plan for dealing with them. This blog post will share some best practices for social community managers to help you make the most of your role.

Key Takeaway

When it comes to managing social communities, there are a few key practices to keep in mind as a social community manager:

  • Establish clear guidelines and expectations for community members
  • Encourage positive and constructive interactions
  • Promote healthy discussion and debate
  • Respond quickly and effectively to negative behavior
  • Take advantage of community tools and features

Social community managers can help create positive, productive, and safe online environments by following these best practices.

What is a social community manager, and what do they do?

As the world becomes increasingly digital, so too do our social interactions. More and more businesses realize the importance of having a solid online presence, and that’s where social media community managers come in.

A social community manager is responsible for creating and maintaining a positive image for a company or organization on social media. This includes posting engaging content, responding to comments and messages, managing social media advertising, and monitoring discussion about the brand.

In other words, social community managers are the front-line defense when protecting a brand’s reputation online.

The best practices for managing social communities

With the power to shape public perception comes a great responsibility to act ethically and transparently. As a social community manager, you need to be aware of the potential pitfalls of social media management and have strategies for dealing with them. Here are some best practices to keep in mind:

1.     Be responsive and available:

To build trust and credibility, it’s essential to be responsive to comments and questions from members of your community. If someone takes the time to reach out, they deserve a timely response.

Of course, you can’t be available 24/7, but you can set expectations by letting people know when they can expect a reply. For example, you can include office hours in your bio or post a message when you’re going on vacation. 

2.     Encourage positive interactions:

Social media can be an excellent place for people to connect and share common interests, but it can also be a breeding ground for negative behaviors. As a social community manager, it’s your job to encourage positive interactions and discourage negative ones.

One way to do this is by setting ground rules for acceptable behavior in your community. For example, you could require users to treat others respectfully, refrain from profanity, or avoid posting spam. Be sure to enforce these rules consistently, so everyone knows what’s expected of them. 

3.     Facilitate discussion:

A big part of being a social community manager is facilitating discussion. This means creating content that encourages people to interact with each other and moderating conversations to keep them on track.

When creating content, try to spark a debate or get people thinking about something in a new way. You can generate discussion by asking open-ended questions, sharing controversial opinions, or talking about hot topics in your industry.

And when moderating discussions, be sure to keep an open mind and encourage different points of view. The goal is to create a space where people feel comfortable expressing themselves without fear of judgment.

4.     Resolve conflict peacefully:

Social media can be a breeding ground for conflict. But as a social community manager, it’s your job to resolve disputes peacefully. This means diffusing tense situations and mediating between parties.

One way to do this is by encouraging constructive dialogue. For example, you can ask people to state their opinion calmly and respectfully without attacking others. You could also set up a dispute resolution process so that people know how to report problems and get help from a neutral party.

5.     Protect your community’s privacy:

Social media communities are built on trust, and one of the best ways to build trust is by protecting people’s privacy. This means being careful about what information you collect, how you use it, and who you share it with.

For example, you should only collect information necessary for your community to function and ensure it’s properly secured. You should also be clear about how you plan to use people’s data and make sure to get their consent before sharing it with anyone else.

6.     Take advantage of Social Media tools:

Many Social Media tools can help you manage your social media community more successfully. Some of these tools include Hootsuite, SocialOomph, and Sprout Social.

Tips for dealing with negative comments and trolls

When it comes to managing social communities, one of the most challenging tasks can be dealing with negative comments and trolls. You should encourage open dialogue and debate but be prepared to deal with people who want to cause problems.

Here are a few tips for dealing with negative comments and trolls:

– Don’t take the bait. Responding to every negative comment can be tempting, but that’s not always the best course of action. If you engage with trolls, you give them the attention they want.

– Keep your cool. It’s essential to remain calm when dealing with negative comments or trolls. Getting into a heated argument will only make the situation worse.

– Be respectful. Even if you disagree with someone, you can still be respectful. Showing courtesy and respect will go a long way toward diffusing a tense situation.

– Use humor. If you can diffuse the situation with a bit of humor, it will take the wind out of a troll’s sails.

– Ignore them. Sometimes the best course of action is to simply ignore the troll. They’re looking for attention, and if you don’t give it to them, they’ll eventually move on.

Strategies for increasing engagement and driving conversions

As a Social Community Manager, one of your main goals is to increase engagement and conversions within your social community. Here are some best practices to help you achieve this:

1. Keep your content fresh and relevant

Ensure that the content you share with your community is fresh and relevant. Your members will quickly disengage if you constantly share outdated or irrelevant information.

2. Be responsive to your community members

It’s important to be responsive to the needs of your community members. If they’re having trouble with something or have a question, make sure you’re there to help them out.

3. Create a sense of belonging within your community

Make sure that your members feel like they belong within your community. This sense of belonging will help to keep them engaged and motivated to participate.

4. Encourage community members to interact with each other

Interaction is vital in any social community. Encourage your members to interact with each other by starting discussions, asking questions, and offering help and advice.

5. Reward active community members

Rewarding your most active community members is a great way to increase engagement and conversions. This could be in the form of discounts, exclusive content, or even a simple thank you message.

Tools and resources that social community managers can use

Social Community Managers can use different tools and resources to help them with their jobs. Here are 5 of the most popular:

1. Social media monitoring tools

Social media monitoring tools like Hootsuite Insights or BuzzSumo allow you to track social media mentions of your brand in real-time. You can quickly respond to any negative sentiment or jump in on relevant conversations with them.

2. Social media management tools

Social media management platforms like Hootsuite or SocialFlow can help you save time by managing all your social media accounts in one place. They also offer features like scheduling, analytics, and team collaboration. 

3. Social listening tools

Social listening tools like Mention or Brandwatch allow you to track online conversations in real-time. You can quickly jump in and engage with potential customers or resolve any negative sentiment. 

4. Customer relationship management (CRM) software

CRM software can help you manage your customer relationships, including those within your social community. CRM software often includes features like contact management, lead tracking, and automated workflow management. 

5. Social media analytics tools

Social media analytics tools like Sprout Social or Buffer allow you to track your social media performance. They can help you understand which content is performing well with your audience.


Social community managers play a vital role in moderating online communities and promoting healthy discussion. Following best practices for managing social communities can help create positive, safe, and productive environments for all users.

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